Document Types
License Expiry Tracker supports various document types. This guide helps you understand when to use each type and how to track them effectively.
SSL Certificate
Digital certificates that secure websites with HTTPS encryption
When to Use
For all websites and web applications that handle sensitive data or require secure connections
Recommended Notification Period
30-60 days
Best Practices
- Track both primary and backup certificates
- Set notification period to 30 days minimum
- Include domain name in the license name
- Add renewal URL in notes
Examples
Driver's License
Government-issued permit to operate motor vehicles
When to Use
Personal identification and vehicle operation authorization
Recommended Notification Period
90-180 days
Best Practices
- Include license class/type in notes
- Add DMV renewal link
- Note any restrictions or endorsements
- Track for all family members
Examples
Passport
International travel document issued by national governments
When to Use
International travel and identification purposes
Recommended Notification Period
180-365 days
Best Practices
- Track passports for all family members
- Set long notification period (6+ months)
- Include passport number for reference
- Note visa expiry dates separately
Examples
ID Card
Government or organization-issued identification card
When to Use
National ID cards, employee badges, membership cards
Recommended Notification Period
60-90 days
Best Practices
- Include issuing organization
- Track work badges and access cards
- Note if linked to other services
- Include replacement process in notes
Examples
Business License
Legal authorization to operate a business
When to Use
Business permits, vendor licenses, professional registrations
Recommended Notification Period
60-90 days
Best Practices
- Track all required business permits
- Include license number and jurisdiction
- Add renewal fee amount in notes
- Set reminder well in advance
Examples
Professional Certification
Industry certifications and professional credentials
When to Use
IT certifications, professional licenses, continuing education credentials
Recommended Notification Period
90-180 days
Best Practices
- Track CE/CPE requirements in notes
- Include certification body
- Add recertification requirements
- Link to renewal resources
Examples
Insurance
Insurance policies and coverage documents
When to Use
Health, auto, home, life, and business insurance policies
Recommended Notification Period
45-60 days
Best Practices
- Include policy number
- Track all insurance types
- Add agent contact info
- Note coverage amounts in notes
Examples
Domain Registration
Internet domain name registrations
When to Use
All owned domain names for websites and email
Recommended Notification Period
30-60 days
Best Practices
- Enable auto-renewal when possible
- Track registrar and DNS provider
- Note associated services (email, hosting)
- Set 30-day notification minimum
Examples
Choosing the Right Type
Selecting the correct document type helps you organize and find your licenses more easily. Here are some tips:
General Guidelines
- Be Specific: Choose the most specific type that matches your document. This makes filtering and searching more effective.
- Use Notes for Details: If a document doesn't fit perfectly into a category, choose the closest match and use the notes field to add specifics.
- Consistency Matters: Use the same naming conventions for similar documents (e.g., all SSL certificates follow the same pattern).
- Track Everything: When in doubt, add it! It's better to track a document you might not need than to miss an important expiration.
Custom Document Types
While the tracker provides common document types, you can use the type field creatively for other time-sensitive items:
- Software licenses and subscriptions
- Lease agreements and contracts
- Warranty periods
- Service agreements
- Membership cards
- Security clearances
- Permits and authorizations
Need Help?
If you're unsure which document type to use or need suggestions for notification periods, check out the Notifications Guide or visit our FAQ page.